The Shambles Bar Ltd

Total Staff

Clocked In

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People Overview

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Sarah Johnson

Bar Manager

On Shift 09:00

Tom Wilson

Bar Staff

On Break 11:30

Emma Brown

Kitchen

On Shift 08:00

Ryan Davies

Bar Staff

Day Off —

⏰

No staff currently clocked in

Annual Leave

Sickness

Lateness

Other

Pending

Today's Shifts

Morning · 08:00–16:00

Sarah Johnson

08:00 – 16:00

Manager

Emma Brown

08:00 – 14:00

Kitchen

Evening · 16:00–23:00

Tom Wilson

16:00 – 23:00

Bar

Amy Clarke

17:00 – 23:00

Bar

Quick Actions

Staff Hub

Add New Staff Member

You fill in the employment details — they complete the rest via their portal

1 Basic Info

2 Role & Pay

3 Contract

4 Send Invite

Basic Details

Enter enough to create their record and send them an invite link. They will complete their full personal details, NI number, tax declaration and bank details via their own portal.

First Name *

Last Name *

Personal Email * Invite link will be sent here

Mobile Number

Staff member will fill in via their portal:
Home address · Date of birth · National Insurance number · Tax statement (HMRC starter) · Bank details · Right to work documents · Emergency contact

Role & Pay

Job Title *

Start Date *

Pay Type *

Hourly Rate Annual Salary

Hourly Rate (£) * National Living Wage is £11.44 (2024)

Annual Salary (£) * Gross annual salary before tax

Contracted Hours/Week

Holiday Entitlement (days) Statutory minimum is 28 days pro-rata

Probation End Date Auto-set to 3 months from start

Internal Notes

Contract Type

The matching contract template will be sent to them to sign digitally.

Zero Hours

Flexible, no guaranteed hours

Part Time

Fixed hours, less than 35/wk

Full Time

35+ hours per week

Variable Hours

Hours vary week to week

⏳

Temporary

Fixed-term duration

Casual / Relief

Ad-hoc cover shifts

Apprentice

Apprenticeship programme

Contract Start Date

End Date (if fixed term)

Staff Onboarding Checklist

When you click Create & Send Invite, the staff member receives an email with a personal link to their onboarding portal where they will complete the following:

Staff member completes (modelled on HMRC starter checklist)

Personal details Full name, home address, date of birth, phone number

National Insurance number Required for payroll and HMRC reporting

HMRC tax statement Statement A, B or C — determines starter tax code

Student loan status Plan 1, 2, 4, Postgraduate or none

Bank details Account name, sort code, account number for payroll

Right to work Passport or share code — uploaded after initial setup

Emergency contact Name, relationship and phone number — completed after setup

Automatically sent from you

Welcome email with portal login link Sent to

Employment contract for digital signature Zero hours contract

Employee Handbook to read & acknowledge The Shambles staff handbook

Schedule induction shift reminder Adds a prompt to the Rotas page

Step 1 of 4

Sarah Johnson

Bar Manager

164

Days Employed

Holiday Left

Absences

Personal Details

Emailsarah@theshambles.com

Phone07700 123456

Start Date1 Jan 2026

ContractFull Time

Hourly Rate£12.50

Holiday Entitlement28 days

Probation

Probation Ends1 Apr 2026

Probation Progress100%

Documents

Employment Contract Signed

Employee Handbook Acknowledged

Right to Work Verified

Emergency Contact

NameMike Johnson

RelationshipPartner

Phone07700 654321

Calendar

June 2026

Annual Leave

Sickness

Other

Pending

Bank Holiday

Pending Requests 0

June Summary

Annual Leave Days 0

Sickness Days 0

Other Absence 0

Bank Holidays 0

Staff affected 0

Leave Balances

Add Absence

Record time off for a staff member

Staff Member *

Select staff member...

Absence Type *

Annual Leave

Sickness

Other

Lateness

Maternity / Paternity

Unpaid Leave

From Date *

To Date *

Status

Notes

Clock-ins

Clocked In

On Break

Expected Today

Hours Worked Today

Live — updates every 60 seconds

Staff Member	Date	Clocked In	Clocked Out	Break	Hours Worked	Status

Staff Member	Date	In	Out	Break	Total Hours	Notes

Manual Clock-in

Staff Member

Action

Date

Time

Notes (optional)

Documents

Upload

Template Library

ready to use

Standard contracts, policies and onboarding forms. Click to download.

Uploaded files

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Reports

Choose a report above to generate it.

Settings

Company

Company name

Notification email

Email "from" address (Resend)

Leave year start (MM-DD)

Default holiday (days)

Week starts on

Timezone

Target wage cost % (rota)

Branding

Primary

Cream

Data

Reload all records from the server.

Performance

Performance reviews — coming soon

Set review cycles, track probation outcomes and one-to-ones. We'll build this out next once the core HR system is settled in.

HR Advice

HR Advice — coming soon

Guidance on UK hospitality employment law, disciplinary procedures and templates will live here.

Report a bug or idea

Spotted something broken or have a suggestion? Tell us — it goes straight to Hamish.

Rotas & Shifts

Total Shifts

This week

Total Hours

Scheduled this week

Sales Forecast

£0

Entered for this week

Estimated Wage Bill

£0

Based on hourly rates

Wage Cost %

—

Wages ÷ forecast

Coverage

0/7

Days with at least 1 shift

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The Shambles Bar Ltd

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Rotas & Shifts